# AirBoard for macOS

## Installation, first setup, licensing, and operating guide

**Publisher:** Thoth Group LLC<br>
**Edition:** AirBoard Complete<br>
**Version:** 1.0.0<br>
**License:** €199 per company per year after a three-day full demo

> Download status: Universal, Apple-silicon, and Intel DMGs are available from the official AirBoard website. The first launch may require a one-time approval in macOS Privacy & Security while organization notarization is being completed.

## 1. Choose the correct Mac download

- **Universal:** recommended for most companies. One application supports Apple silicon and Intel Macs.
- **Apple silicon:** smaller download for M-series Macs.
- **Intel:** smaller download for Intel-based Macs.

The website must show the publisher, version, architecture, file size, release date, and checksum beside each download.

## 2. Install AirBoard

1. Download the AirBoard `.dmg` from the official AirBoard website.
2. Compare its SHA-256 checksum with the value published on the Downloads page. Do not use a file sent by an unknown third party.
3. Double-click the DMG.
4. Drag **AirBoard** onto the **Applications** folder shortcut.
5. Eject the AirBoard disk image.
6. Open **Applications**, then open **AirBoard**.
7. If macOS blocks the first launch, open **System Settings → Privacy & Security**, locate the AirBoard message, choose **Open Anyway**, then confirm **Open**.
8. If the checksum differs or macOS reports that the file is damaged, delete it and obtain a fresh official download.

## 3. First launch: enter the client’s airline information

AirBoard opens a seven-step company setup. Only facts entered or approved by the operator become authoritative.

### Step 1 — Company and AOC

Enter:

- legal company name and trading name;
- country, time zone, base, and primary currency. The base is intentionally blank: search by IATA, ICAO, city, or airport name and select the operator’s real airport;
- operation type;
- IATA and ICAO designators;
- AOC number and competent authority;
- fiscal-year start.

Only the legal company name is required to continue. Missing regulated information becomes a visible setup task.

### Step 2 — Fleet

Search the included aircraft catalogue, add each aircraft tail separately, and enter:

- registration and serial/MSN;
- operating status and seats;
- approved fuel consumption by hour;
- average operating speed;
- taxi fuel and reserve percentage;
- opening hours and cycles.

Catalogue values identify aircraft types. The airline remains responsible for approved AFM/FCOM, configuration, performance, maintenance, and flight-planning data.

### Step 3 — People and teams

Confirm accountable and nominated people, then enable the teams used by the airline. Each team receives its own work queue and access group. Configure role permissions before adding real operational data.

### Step 4 — Compliance

Create the registers for:

- SMS hazards, risks, actions, and safety performance;
- controlled manuals and revisions;
- airworthiness, defects, AD/SB, LLP/HT components, and checks;
- qualifications, training, medicals, recency, and FTL;
- insurance, contracts, renewals, and notice dates;
- stations, security, handlers, and emergency contacts.

AirBoard supports evidence and workflow control. It does not replace qualified personnel, approved manuals, operational control, CAMO, or authority approval.

### Step 5 — Costs and expenses

Enter known rules for fuel, crew, airport charges, maintenance, wheels, tyres, brakes, spares, parking, and accounting.

**Insurance is included by default.** Choose how hull, liability, war-risk, passenger, crew, or other insurance is allocated:

- productive block hour;
- aircraft day;
- flight;
- exposure-weighted allocation.

To add an operator-specific expense type:

1. Open **Finance**.
2. Select **New Expense Type**.
3. Enter a name, such as “Crew hotel overflow” or “Permit renewal.”
4. Enter the amount or reusable rate.
5. Choose one-off, per-flight, daily, weekly, monthly, quarterly, or annual frequency.
6. Choose flight, block-hour, cycle, passenger, aircraft-day, or company-overhead allocation.
7. Add the supplier, insurer, or payee and a note.
8. Save.

The new type appears immediately in the expense register and contributes to the connected operating-cost view.

### Step 6 — Stations, sales, and data

Search and add bases and destination airports from AirBoard’s reference catalogue of more than 4,200 scheduled-service airports. The primary base uses the same search and is not prefilled. Then identify airport-tariff, handling, sales, accounting, backup, and AI-approval policies. The airport catalogue helps identify an airport; public tariffs remain estimates until contracts, incentives, exemptions, effective dates, passenger mix, and invoices are reconciled.

### Step 7 — Review and create

Review readiness, missing owners, missing approvals, fleet gaps, and tariff/cost tasks. Create the company workspace when the summary is correct. Every value remains editable from the administrator profile.

## 4. Start the demo or activate a license

### Three-day demo

Select **Start full demo** during setup. The demo enables all available modules for three days on that installation.

### One-year license

1. Buy the annual AirBoard Complete license on the official website.
2. Copy the code issued after the verified Stripe payment.
3. In AirBoard, open **License**.
4. Paste the complete `AIRBOARD1...` code.
5. Select **Activate License**.
6. Confirm the company and expiration date shown by AirBoard.

The application verifies the Ed25519 signature and expiration against the Thoth Group LLC public key bundled into the release. Customer builds do not permit replacing that key. The license and demo are rechecked at launch, expired access is locked, and clock rollback invalidates the local demo receipt. Signed/notarized binaries and server-side device activation remain mandatory public-release gates; no desktop protection should be described as impossible to crack.

### Automatic customer invoice

At checkout, Stripe requests the customer’s email, legal/business name, billing address, country, and applicable tax ID. After payment, Stripe creates the subscription invoice automatically. The success page shows the invoice number and provides secure links to view or download the invoice PDF. The operator must configure and verify Thoth Group LLC’s legal, tax, invoice-numbering, and live-account details in Stripe before public sales.

## 5. Daily use

- Use **Overview** for the operating result, revenue, costs, margin, flight status, fleet readiness, and audit score.
- Use **Operations** for flights, dispatch, rotations, and disruptions.
- Use **Planning** for routes, schedules, slots, utilization, and scenario economics.
- Use **Finance** for insurance, standard expenses, custom expense types, invoices, and allocation.
- Use **Fleet**, **Crew**, **Fuel**, **Maintenance**, **Airports & Ground**, **Inflight & Catering**, and **Spares & Procurement** for departmental records.
- Use **Run Audit** to create the management/control picture.
- Use **Ask AI** for evidence-backed advice. A qualified person must approve financial, safety, airworthiness, crew, and operational changes.

## 6. Editing client information

Open the company profile in the lower-left corner and select company settings. Move between the seven setup steps, change the required data, and select **Save Changes**. The company name, fleet, team structure, cost rules, insurance allocation, stations, and policies are editable.

## 7. Local data, backup, and migration

This release candidate stores company information, records, demo/license state, and audit metadata locally in the macOS application-data area. Before production rollout:

- define a company backup destination;
- restrict access to authorized staff;
- test restore on another controlled Mac;
- retain financial and regulatory evidence under the operator’s policy;
- never copy the Thoth License Studio private signing key into the client application.

Automated backup, encrypted export, restore verification, and multi-device synchronization remain production release gates unless separately validated for the customer environment.

## 8. Updating

1. Back up company data.
2. Download the new signed and notarized DMG.
3. Quit AirBoard.
4. Replace AirBoard in Applications.
5. Open it and confirm the company, records, license, and version.
6. Run the audit and a sample expense calculation.

## 9. Uninstalling

1. Quit AirBoard.
2. Move AirBoard from Applications to Trash.
3. Keep the application-data folder if the company may reinstall.
4. Remove local company data only after an authorized backup and written approval.

## 10. Troubleshooting

- **Publisher warning:** do not bypass it on a customer device; obtain the signed release.
- **License rejected:** copy the entire code, confirm the computer clock, and confirm that the code belongs to the client company.
- **Missing expense:** open Finance, verify the expense type, date, amount, and allocation.
- **Wrong trip result:** check aircraft burn, route distance, fuel price, crew rule, airport tariff/effective date, passenger count, insurance allocation, and custom expenses.
- **Data not visible:** confirm the company workspace and the active module, then reopen the application.

## 11. Administrator acceptance checklist

- [ ] Apple signature, notarization, and stapling pass.
- [ ] Universal, Apple-silicon, and Intel DMGs verify.
- [ ] Clean-device drag installation passes.
- [ ] Seven-step client setup saves and edits.
- [ ] Insurance and a new custom expense type recalculate the trip result.
- [ ] Three-day demo starts once.
- [ ] Paid license activates and expires correctly.
- [ ] Backup and restore are tested.
- [ ] Website download checksum matches the DMG.
- [ ] Stripe test and live checkout each complete successfully.